It’s no secret that, beginning June 1,2013, physicians in British Columbia will have to start keeping all patient medical records for a period of 16 years from the date of last visit orfrom the age of majority, whichever is later. This is more than double the former retention period of 7 years. (Think upto 34 years for pediatric records…. Yikes!)
On the face of it, the new rules suggest that BC doctors will incur higher costs to retain and store their patients’ medical records.
And they will, if they stay with paper-based records. Which is why there has never been a better time to convert paper records to digital images and move away from onerous paper retention.
On a go-forward basis, you should already be seriously involved in, or thinking about electronic medical records (EMR), unless retirement is in the imminent future plans. Your paper records (pertaining to active patients and children) can be professionally converted to searchable PDF files – easy to store, easy to search and easy to retain.
By eliminating that mountain of paper records, you’ll free up tons of extra space in your office, potentially allowing you to add an extra examination room(s) for more practice revenue, or move to smaller premises for a reduction in rent.
On top of that, you’ll dramatically reduce paper costs and the admin costs required to file and retrieve paper records.
Better still, from an efficiency standpoint, digital records are a breeze to manage. Imagine being able to search a patient’s records at the click of a mouse! By contrast, rummaging through paper records is about as cumbersome as trying to push a cat through a garden hose.
Digital files don’t degrade (no more wrinkling, ripping or coffee stains); eliminate the risk of misfiling; and are much more secure than paper records.
A Canadian leader in medical record scanning, RSRS can convert paper records into instantly retrievable files stored on your computer server or securely hosted by RSRS.
Whether you practice in BC or anywhere else in Canada, we can handle your conversion needs, large and small. We can also show you exactly what should, and what should not be scanned. Call us at 1-888-563-3732 for more information, or visit our website.